HOW OUR PROCESS WORKS
Overview
We turn complex projects into clear, manageable schedules through a simple, five-stage process.
Our UK-based planners partner with your team to define objectives, build a transparent programme, and guide execution – delivering clarity and control at every step.
Throughout, we emphasize collaboration and communication so everyone stays aligned and informed.
1. Kick‑off & Discovery
Goal setting
We begin by understanding your project goals, scope, constraints and challenges. An initial meeting (in-person or remote) brings key project team together to share insights. This open communication builds trust and aligns expectations from day one.
Work Breakdown Structure
During this phase we collectively agree a Work Breakdown structure, identify all major milestones and risks, setting the groundwork for a realistic, tailored plan and contract compliant Programme.
2. Collaborative Scheduling
Project Programme development
Next, our planners create a detailed Programme with key deliverables and timelines. We translate that into a simple visual timeline. This shared schedule makes the plan transparent and keeps everyone accountable.
NEC compliance and Planning (clause 31)
We follow NEC-aligned best practices: by planning collaboratively (involving your team and subcontractors), we reduce uncertainty. Research shows that good collaborative planning not only lowers risk but even delivers cost savings.
3. Stakeholder Review & Refinement
Project Programme refinement
We then review the draft schedule with your project team and adjust it based on feedback. Early input helps surface constraints or clashes (e.g. resource limits or concurrent work) so we can refine the timeline before work starts.
Project team buy in
Involving everyone up front creates a truly collaborative environment – an approach known to lead to smoother execution and more predictable outcomes.
4. Execution & Monitoring
Tailor-made dashboards for every project
Every project gets a bespoke dashboard built around the client’s KPIs, deliverables and reporting format. We don’t use a one-size-fits-all view - we design the dashboard to reflect the metrics that matter to your project and your stakeholders.
Progress tracking and contractually compliant progress updates
During the project, we track progress against the plan and provide regular reports. We flag any delays or changes (compensation events) early and update the schedule. This proactive management keeps the project on track.
Contract compliant communication (NEC, FIDIC, JCT)
Clear, ongoing communication is critical. By keeping your team and stakeholders informed of status and changes, we build trust and maintain alignment. A transparent Programme gives everyone confidence in the plan.
5. Handover & Close‑out
Final Accepted Programme and at completion, we hand over the fully updated schedule (usually Primavera P6 files), reports (baseline vs actuals, S-curve, variance analysis) and any supporting narratives. You receive a polished programme that reflects work done and lessons learned.
Final deliverable – Project Performance pack
A clear project timeline with all updates – becomes a valuable reference for project close-out and future work. You retain full ownership of the Programme to support handover, commissioning or audit requirements. We also provide exportable dashboard snapshots (PDF/PPT) and access to interactive dashboards where applicable.
Our clients benefit from this proven approach: every phase is geared towards clarity, predictability and client value. By combining best‑practice planning with open communication and NEC‑style collaboration, we help contractors to reduce uncertainty, stay on schedule, and complete projects successfully. We support a wide range of clients - from Tier‑1 contractors to smaller niche subcontractors.
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Enquiries
Contact Us
For any inquiries, questions, or collaborations, please feel free to contact us at the following email address or fill out the form below.